IPS – Integrated Project Services, Inc.

UK-West Midlands-Birmingham
# of Openings Remaining
Position Type
Regular Full-Time
UK-West Midlands-Birmingham

Position Responsibilities

IPS is hiring! We are looking for a talented Accounts Administrator to join our Finance team to be based at our EMEA headquarters located in Birmingham, UK.


The successful candidate will provide administrative support to our Accounting functions relating to assigned projects as directed by the Project Controller which will include  accounts receivable, expenses, cashflow controls, accounts payable, job costs, earned value analysis.


Additional responsibilities will include:

  • Follow up with vendors and suppliers for correct accounts payable documentation and payment information.
  • Active management of project cashflow with Project Managers
  • Accounts Payable entry.
  • Obtain releases of retentions from all suppliers and subcontractors for previous month’s payment before issuing checks for further payment. 
  • Maintain log on progress payments and release of retentions.
  • Maintain ongoing record of retainage being held on subcontracts/vendors.  Review contracts for release of retainage and notify Project Manager of any upcoming releases.  Assist in retainage billings. 
  • Monitor special payment arrangements to assure that time-sensitive payments are made on time.
  • Set up jobs and contracts in Timberline, which includes entering and managing budgets based on approved schedule of values
  • Enter owner change orders, changes to estimates, subcontracts, subcontractor change orders and purchase orders.
  • Work with project managers to provide and update cost and value management on projects
  • Manage the inputting and payment scheduling of all incoming invoices, both for projects and for the general management of the business.
  • Administer systems for expenses and contractor payments to ensure smooth and accurate recording, processing and payment
  • Make payment collection calls and provide payment collection information to management.  Assist project manager with collection effort to ensure timely payment from client.
  • Work effectively and efficiently, with a helpful and friendly attitude of service to all
  • Work in conjunction with all levels of the organisation including owners, project managers and project control functions as directed by the project controller.
  • Any other related task within the scope of the role, as directed by the project controller.

Qualifications & Requirements

  • Degree level education is preferred, but not required.
  • Accounting experience is a must; 1-3 years of Administrative experience including AR/AP responsibilities is ideal.
  • Excellent organisation skills and the ability to manage multiple assignments simultaneously.
  • Excellent skills to manage internal and external key contacts
  • Proficiency in Microsoft Office, including Excel, is required.
  • Good communication skills and phone manner are essential.

Company Overview

About Us


IPS-Integrated Project Services is a global leader in developing innovative and cost effective solutions for the engineering, construction, commissioning and qualification of complex pharmaceutical and biotech research and manufacturing facilities. With technical expertise spanning R&D to pilot-scale to large-scale production, our team specialises in the technology, trends and regulatory environment to successfully deliver capital projects and improve operations. For over twenty years, we have applied unique LEAN methodologies throughout the project life cycle, continually finding ways to do things better and more efficiently, delivering higher quality and controlling costs. Headquartered in Blue Bell, PA, IPS is a multi-national company with over 1,000 professionals worldwide and offices in California, Indiana, Kansas, Massachusetts, New Jersey, North Carolina, Pennsylvania, Brazil, Canada, China, Singapore, Switzerland, Ireland, UK and four locations in India. Visit our website at www.ipsdb.com.




Process Architecture, Process Design, Engineering, Construction, Commissioning, Qualification, LEAN Project Delivery, Strategic Master Planning, Energy Conservation Management, Project Controls, Program/Project Management, Operations/Logistics Strategy and Planning, EPCMV and Staffing Services.


IPS is an equal opportunity, affirmative action employer of protected veterans (M/F/D/V).


Attention Search Firms / Third Party Recruiters:  IPS is not seeking assistance or accepting unsolicited resumes from search firms for employment opportunities with IPS. Regardless of past practice, all resumes submitted by search firms to any employee at IPS via-email, the Internet or directly to hiring managers at IPS in any form without a valid written search agreement in place for a specific position will be deemed the sole property of IPS, and no fee will be paid in the event a candidate is hired by IPS as a result of the referral or through other means.


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